Whether you’ve recently registered an LLC in West Virginia or have plans to do so in the future, it’s important to understand the state-specific requirements that come along with running a business. For example, West Virginia is one of many states that require LLCs to file an annual report—and failing to meet the state’s specific requirements for this important document could put your business in jeopardy.
There’s no need to be intimidated by LLC annual reporting requirements, though. With a basic understanding of what to include in your West Virginia annual report and how to file, you can keep your LLC running smoothly.
Specifically, an annual report is a business document that is required by West Virginia to be filed each year by all LLCs registered within the state. The information included in the report is mostly technical in nature, but provides important status information for the state and ensures that your LLC’s information is kept up-to-date.
What does the state use the information in an annual report for? Most importantly, the state will review your annual report to note any changes from the previous year and to ensure that your business is operating within state laws and requirements.
In West Virginia specifically, annual reports are filed through the Secretary of State. According to the state’s Business Portal page, “annual reports are important to keep the company record updated. Notification of the filing requirement will be sent, but the company is responsible for filing the annual report as required by West Virginia Code.”
The cost to file an annual report in West Virginia (as of April 2025) is $25 for all LLCs, nonprofits, and corporations. However, a $1 convenience fee may be assessed for online filings (more on that in the next section). The deadline to file is June 30th of each year following the calendar year in which the LLC was registered.
Annual reports can be filed online, by mail, or through a third-party compliance service in West Virginia by completing the steps below.
After logging into your West Virginia Secretary of State business portal, select the “SOS Annual Report” option. From there, you’ll search for your LLC name and begin filling out the following required information:
Once you’ve filled out your annual report, you’ll need to decide which method you’ll use to formally file your report with the state. You have three options to choose from:
The standard fee to file an annual report in West Virginia is $25. If filing online, a $1 credit card convenience fee will be assessed in addition to the $25 filing fee. There is an additional penalty of $25 for late filings.
In addition to facing potential penalties for late filing, the legal status of your LLC could be at-risk if you fail to file by West Virginia’s June 30th deadline. Whether you’re filing online or by mail, be sure to give yourself some extra time to gather any necessary information you need to complete your annual report. Although West Virginia does send reminders out to registered businesses, it’s best not to rely on these reminders—but to be proactive about filing instead.
If you forget to file your annual report by the posted deadline or submit your report late, you could be subject to additional fees, penalties, or even complete dissolution of your business.
It’s not clear on the West Virginia Secretary of State website whether there is any grace period when it comes to annual report filing due dates. This means that if you don’t file by June 30th of each year, you could be subjected to an additional $25 late fee if you want to prevent your LLC from being dissolved.
Failing to file your annual report on time could also affect your LLC’s standing with the state, which could prevent you from operating your business legally or even opening up a business bank account in your state.
If this happens, you may be eligible to reinstate your LLC by completing this form, paying the $25 late fee, and meeting all other requirements as outlined in the form. This includes obtaining a Letter of Good Standing from the West Virginia State Tax Division and filing a signed annual report.
Ultimately, filing to submit your annual report or follow up with the West Virginia Secretary of State in a timely manner will result in complete dissolution of your LLC. When an LLC is dissolved, limited liability protections no longer apply—and somebody else may be able to register your business name in the state.
While filing an annual report in West Virginia may seem daunting, the process should only take a few minutes of your time. Likewise, you always have the option of turning to a trusted compliance service to handle it on your behalf so you can take one more task off of that never-ending “to-do” list.
If you’re looking for further guidance in filing your West Virginia annual report, Tailor Brands is here to help! Get in touch today to learn more about what we can do for you.
The cost to file an annual report in West Virginia is $25 (if paying by check or money order) or $26 (if filing online with a credit card).
Businesses that fail to file an annual report with the Secretary of State risk having their LLC status dissolved, and/or facing a $25 penalty for reinstatement.
The due date to file an annual report in West Virginia is June 30th of each calendar year.
This portion of our website is for informational or educational purposes only. Tailor Brands is not a law firm, and the information on this website does not constitute legal advice. All statements, opinions, recommendations, and conclusions are solely the expression of the author and provided on an as-is basis. Accordingly, Tailor Brands is not responsible for the information and/or its accuracy or completeness. It also does not indicate any affiliation between Tailor Brands and any other brands, services or logos on this page.
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