A registered Kansas LLC must regularly file the Kansas LLC Information Report. The purpose of this report is to keep contact details and other critical info up to date with the Kansas Secretary of State. Before 2024, this was an annual report. However, the state has changed the requirement, and LLCs must file the Biennial Report only every other year.
Many LLC owners keep track of the deadlines and file the reports themselves. Others, however, choose to engage a third-party service to track deadlines, gather information, and create and file reports. This is especially useful for LLCs that do business in more than one state. Each state has its own deadlines, requirements, forms, and fees. Most states still require a report every year. A reporting service can help you keep in compliance everywhere and safeguard your ability to conduct business in each state.
Kansas Biennial Report requirements
The LLC biennial report ensures that the Kansas Secretary of State’s office has correct up-to-date information on important details about every Kansas LLC. This includes information such as the LLC name and address and the names and addresses of the owners. It enables the SOS to know what it needs to know about each LLC registered in the state.
The report must be filed in even-numbered years for LLCs that were formed in even-numbered years and in odd-numbered years for those formed in odd-numbered years. It is due by April 15 of your filing year. For example, LLCs formed in 2026 file their first report by April 15, 2028.
The Kansas LLC filing fee is $90 for biennial reports filed online and $110 for those submitted by mail.
How to file an LLC biennial report in Kansas
The Kansas Secretary of State recommends that LLCs file the biennial information report online. The fee is $20 less than paper filing, the approval time is faster, and existing information is already filled in for you. However, filing online or by mail is your choice.
Secretary of State Contact Information:
If you have questions about either the online or mail-in process, you can call the Secretary of State at 785-296-4564 or email [email protected].
Filing online
File online through the Kansas Secretary of State’s eForms system. If you haven’t created an account since January 2024, you’ll need to create a new one.
The online report walks you through a series of pages. They generally cover the following.
Legal Authority
Confirm that you have legal authority to file the report.
Mailing Address
Confirm your LLC mailing address, or enter the new address if it has changed.
Members
If member information has not changed, simply continue. If there are changes, make the appropriate additions, edits, and/or deletions. These changes should be reflected in your LLC Operating Agreement.
Double-check all the fields you have entered so far and make edits as necessary.
Notification Emails
You can designate people to receive notifications of any SOS action related to your LLC. Some people treat this as a security feature so that no one can file on behalf of their LLC without them knowing about it.
Signature
Enter your full name in the signature and confirm that your phone and email are correct.
Payment
Pay by credit card. The fee is $90. Once payment is complete, your LLC Biennial Report has been submitted for processing.
Validation
Online reports are typically processed quickly.
Filing by mail
Download and print the LLC Information Report (form ILC). You will have to know or look up much of the information that is pre-filled in the online process. Enter the required fields, as follows.
Business Entity ID
You can find it on your Articles of Organization or at the SOS Business Entity Search page.
LLC Name
The complete name of your Kansas LLC.
State of Organization
This is Kansas for domestic LLCs and the formation state for foreign LLCs.
Members
The names and addresses of all members who own five percent or more of the LLC.
Signature
Sign your name, and enter your name and phone number.
Payment
The fee is $110. Pay by check payable to Secretary of State, or by credit/debit card.
Send the form and payment to Kansas Secretary of State, Docking State Office Building, 915 SW Harrison Street, Topeka, KS 66612.
Validation
Mailed reports take longer to process than online filings. Verify that your report has been processed at the SOS Businesses page under Business Search.
What Happens if failed to file on time (or at all)?
There is a delinquency period of three months after the biennial report is due. Your LLC Information Report can still be filed, without penalty, any time during that three-month period. If the report isn’t filed within the three-month delinquency period (mid-July for an April 15 due date), the LLC forfeits.
Once an LLC is in forfeit status, the company cannot file documents until it has completed all past-due reporting and has been reinstated. For reinstatement, the LLC must submit each report that was missed. There is a $35 reinstatement fee and an $85 penalty fee, plus $110 for each past-due biennial report. There is a maximum of five reports (10 years) for reinstatement to be permitted. An LLC can also forfeit if it doesn’t keep a Kansas resident agent; if that was the only reason, the $85 penalty is waived.
Failure to file Information Reports is a common reason for forfeiture in Kansas. If you no longer need the LLC, dissolve your Kansas LLC properly while it’s in good standing instead of letting it forfeit.
Final Thoughts
In 2024, Kansas transitioned from annual LLC information reporting to biennial reporting. Every Kansas LLC must file the biennial report by April 15 of its filing year. LLCs that were formed in even-number years file their reports in even-numbered years, and those formed in odd-numbered years file in odd-numbered years.
If an LLC fails to file within three months of the reporting due date, it falls into a forfeited status. To return to good standing and be allowed to conduct business in Kansas, it must apply for reinstatement, submit any missing report, and pay the associated fees.
LLCs may file either through the Secretary of State’s online filing system or by mail. Filing online is recommended by the Secretary of State, and it is easier and faster. All information is pre-filled and must only be edited (if necessary) and verified.
Not every state has an information reporting process as easy and straightforward as Kansas. If your LLC operates in multiple states, you may find it worthwhile to engage a compliance service to keep track of deadlines, gather information, and file all your annual and biennial reports. It’s an excellent way to ensure that you remain in good standing everywhere you do business.
FAQ
While you may file by mail if you wish, filing online through the Secretary of State’s eForms system is faster, easier, and saves you $20.
The fee is $90 for a report filed online and $110 for one filed by mail.
The report is due April 15 of your filing year. LLCs formed in even-numbered years file in even-numbered years, and those formed in odd-numbered years file in odd-numbered years.
You have three months to file after the due date. If you fail to file by then, your LLC will forfeit. To reinstate your LLC into good standing, you will have to file all missing reports, file for reinstatement, and pay the associated fees.