Executive Personal Assistant
About The Position
We are Tailor Brands. We built a platform that builds businesses. From launching and managing to growing a business, Tailor Brands is the all-in-one solution that empowers any business owner. Our platform services over 40 million small businesses.
Our “Guidance Engine” assesses each new business introduced to our platform and devises a tailored plan that allows you to manage all your business needs from a single dashboard
Through our business-building platform, we’re turning the process of starting, managing, and growing a business into a better experience and simplifying the business journey.
At Tailor Brands, we believe in more than just handing you another tool; we are dedicated to teaching you the art of building a business.
What the Role Includes
- Sole ownership of the CEO’s calendar – managing and prioritizing the CEO’s calendar while considering all relevant factors, including priorities, meeting participants, locations, time zones, travel time, and the changing business needs.
- Board meeting coordination and execution – full ownership of Board meeting logistics, including working with Board members and key stakeholders, scheduling, invitations, logistics, and all related arrangements.
- Travel management – managing the CEO’s business travel, including flights, hotels, transportation, and related logistics, while ensuring everything is aligned with his schedule and needs.
- Leadership Team meeting management – responsibility for coordinating Leadership Team meetings and ensuring the calendar is structured and managed effectively around the team’s priorities.
- Supporting the CEO’s personal needs – assisting with personal and logistical needs to ensure the CEO can operate smoothly and remain focused on his day-to-day responsibilities and business priorities.
- Internal and external coordination – working closely with leadership team members, employees, Board members, investors, partners, and other external stakeholders to ensure smooth and effective communication and coordination.
- C-Level support – support C-level executives with calendar management and meeting coordination as needed. Assist with international business travel arrangements and related logistics.
Requirements
What It Takes to Succeed in the Role
- Ability to manage multiple priorities simultaneously while maintaining structure, organization, and a clear sense of priorities.
- Proactive thinking and the ability to anticipate challenges – identifying potential issues, conflicts, or needs ahead of time and bringing solutions before they become problems.
- Ability to act as a gatekeeper of the CEO’s time while maintaining healthy, positive, and effective working relationships with the Leadership Team and other stakeholders.
- Strong technological and AI orientation – comfortable using both simple and advanced AI tools to improve daily workflows, automate processes, organize information, and work more efficiently.
- Discretion and confidentiality – ability to work with highly sensitive and confidential personal and business information with a high level of trust and professionalism.
- Ownership and independence – taking full responsibility for areas of work, driving tasks forward, and knowing when to act independently rather than waiting for direction.
- Strong interpersonal and communication skills – ability to work effectively with a wide range of people and personalities, manage complex relationships, and maintain clear, professional, and positive communication.
Role Requirements
- 4+ years supporting a CEO, Founder, or C-suite executive directly (as a PA, EA, or similar role), ideally in a fast-paced tech/startup environment.
- Proven experience coordinating with Board members, investors, or other external senior stakeholders.
- Demonstrated experience supporting or coordinating with multiple senior stakeholders simultaneously.
- Experience managing complex business travel and logistics end-to-end.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace; comfortable picking up new tools (Slack, Trello, AI tools) quickly.
- Excellent verbal and written communication in both Hebrew and English.