LLC Annual Report in Pennsylvania: Deadlines and Filing

The state of Pennsylvania now requires LLCs to file an annual report to confirm that the business is still active and compliant with state laws. Previously, this filing was only required once every 10 years as a decennial report, but starting in 2025, it has transitioned to an annual filing requirement.

This change makes it easier for the Pennsylvania Department of State to maintain accurate business records and ensure that every entity operating in the state remains in good standing. If your LLC has been dissolved before the filing period, you’re not required to submit an annual report. However, if your LLC is still active or intends to remain in operation, filing your annual report on time each year is essential to avoid losing good standing status with the state.

Here’s what you need to know about the Pennsylvania annual report and why it’s important to stay compliant after your PA LLC registration.

What is an annual report?

Most states require LLCs to file an annual or biennial report to stay compliant and maintain good standing with the state, and Pennsylvania is no exception. Beginning in 2025, Pennsylvania replaced its decennial report with an annual report filing requirement.

The purpose of the annual report is to ensure the state’s records remain accurate and up to date. By filing each year, you confirm that your LLC’s name, registered office, and other key information are still current. This helps the state maintain an accurate business database and prevents administrative dissolution for outdated or inactive entities.

All LLCs operating in Pennsylvania are required to file an annual report if the business remains active, even if it isn’t currently conducting operations. Your LLC Pennsylvania cost now includes a $7 filing fee for the annual report, which can be submitted online or by mail to the Department of State (DOS).

Pennsylvania LLC annual report requirements

The annual report replaced the former Decennial Report of Association Continued Existence and serves to keep the Pennsylvania Department of State updated with current and accurate business information each year. The filing ensures that your LLC remains in good standing and continues to operate legally within the Commonwealth.

The information needed for the form includes:

• Name of the LLC
• The current address of the registered office or corporate registered office provider (CROP)
• Any changes to the registered office or CROP address (if applicable)
• Confirmation that the LLC is still actively conducting business in Pennsylvania
• The name and title of the responsible member or authorized representative
• The signature of the responsible member or authorized representative

Unlike the old decennial report, which was only filed once every 10 years, this annual report must be submitted every year according to your entity type’s filing period. This update helps ensure business records remain accurate and prevents loss of good standing due to outdated information.

How to file a annual report in Pennsylvania

How to file an annual report in Pennsylvania

Filing the annual report in Pennsylvania is simple and designed to keep your business information current with the Department of State. This new filing replaces the previous decennial report, which was only required once every ten years. Now, all Pennsylvania business entities, including LLCs, must file annually to confirm their continued existence and maintain good standing.

Due dates

The deadline for filing your annual report depends on your business type:

• Corporations (business and nonprofit), domestic and foreign: January 1–June 30
• Limited liability companies (LLCs), domestic and foreign: January 1–September 30
• Limited partnerships, limited liability partnerships, business trusts, and professional associations: January 1–December 31

The Department of State may send reminder notices to help businesses stay compliant, but it’s ultimately your responsibility to file on time each year.

How to file

You can file your annual report online through the Pennsylvania Department of State website or by mail. Filing online is the quickest and most efficient method, allowing for immediate confirmation and electronic payment of the $7 fee for most entities.

To file by mail, complete the annual report form and include a check or money order payable to the Department of State for the applicable filing fee. Mail your report and payment to:

PA Department of State
PO Box 8722
Harrisburg, PA 17105-8722

Make sure all information is accurate and up to date before submitting. Incomplete or incorrect reports can delay processing or affect your good standing status.

File with a compliance service

Because the new annual filing must be completed every year, it can be easy to forget or miss a deadline. At Tailor Brands, we can help simplify the process by handling your annual report filing for you, ensuring your business remains compliant, active, and in good standing with the state year after year.

What happens if you fail to file on time?

Filing your annual report in Pennsylvania each year is an essential part of keeping your business in good standing. Because this filing has replaced the old decennial report, failure to submit your annual report now carries ongoing yearly compliance implications rather than once-per-decade consequences.

Late fees and fines

Currently, there are no late fees or fines associated with missing your annual report deadline. However, it’s still critical to file on time to avoid potential complications with your business’s active status.

Penalties

If a non-exempt entity, such as an LLC, fails to file its annual report within the required timeframe, it may lose the exclusive rights to its registered name as of January 1 of the following year. The business will still exist, but another entity could claim the name if it becomes available.

Additionally, if your LLC has registered insignia, trademarks, or service marks, failure to maintain compliance through the annual report process could result in those marks becoming unregistered and available for others to use.

Dissolution

Pennsylvania does not automatically dissolve businesses that fail to file their annual report. You can file the overdue report at any time to reinstate your LLC’s good standing. However, if your original business name has already been taken by another entity, you’ll need to refile using a new name.

Because this filing is now annual rather than once every 10 years, it’s best to set reminders or work with a compliance service (like Tailor Brands’ registered office provider) to ensure your report is submitted on time each year.

Conclusion

Filing the annual report is an essential part of maintaining your business’s good standing with the Pennsylvania Department of State. While Pennsylvania previously required this filing only once every ten years, the new annual reporting system ensures that all business information stays accurate and up to date.

You’ll need to file your annual report each year to remain compliant, protect your business name and marks, and avoid any interruptions in your LLC’s active status. Staying on top of this filing is simple when you plan ahead or use a compliance service.

If you intend to operate your business in Pennsylvania for the long term, be sure to keep track of your filing deadline each year, or let Tailor Brands’ Commercial Registered Office Provider services handle it for you so you can stay compliant without the stress of managing yearly paperwork.

FAQ